Rules and categories are determined by the organizing committee and are published in the official rule book. Athletes may only participate in one sport. Lastly, age divisions are pre defined by sport and those will be followed....

Sports and Games schedules will be released by July 10th....

Transportation will be provided between airports and designated participant hotels, and participant designated hotels to event venues for those staying at official accommodations. Airport services begin July 18th, with efforts to accommodate arrivals on July 17th if notified in advance....

Artists are not required to stay with their artwork at all times. They can participate in workshops, masterclasses, and other festival activities. Artists may choose to engage with visitors through scheduled spotlight talks or at their discretion....

Chaperones are permitted to be with their minors throughout the event, including in the Green Room and backstage. There will be professional stage, technical, and hair and makeup staff to assist with these matters....

Thank you for your interest! A beautifully curated catalog of the artwork is being prepared for the festival. The team is currently exploring the option of printing additional copies after the event, which may be made available for artists and members of the Jamat. We’ll share more information once details are confirmed....

Rehearsals, masterclasses, and related activity schedules will be published by July 1st. Please check your email or contact your Jurisdiction Lead if you have not received your assignment....

Yes! Participants can register at the volunteer lounge after fulfilling their event commitments....

Schedules for performances and film will be published to all participants by July 1st....

Live draws will be conducted and will vary by sport. Details are yet to be finalised and will be made available on Klubsoft....

There will be no scheduled practice sessions prior to matches. However, athletes will be provided approximately 5 to 10 minutes for warm-up immediately before each game or match....

Yes, there will be a lost and found service at all venues....

Medals will be awarded for 1st, 2nd, and 3rd place winners for all sports categories....

Awards for each sport will be presented immediately following the conclusion of that sport’s final match or event....

Slot allocations have been completed and finalized. At this stage, no further changes can be made to the number of slots assigned....

You will be with your minors the entire week. Your role is to accompany them at all times. so when they are not participating in their event, they will be able to attend various sessions where you will need to accompany them....

The GE Festival App will provide comprehensive detail for all programmes and activities taking place at the GE Festival....

Yes. The Dubai World Trade Centre (DWTC) is a large venue, and while many events will take place there, some sports will be hosted at other venues across the city. Venue details for each sport and event will be shared in the official schedule and during athlete orientation calls. This information will include venue assignments and approximate travel...

1. IFF - Any issues that arise will be addressed through a defined escalation process. Artists are expected to first reach out to their respective Artist Liaisons, who will then escalate the matter through the appropriate channels. 2. IPAS - Any issues that arise will be addressed through a defined escalation process. Artists are expected to first r...

Yes, travel and medical insurance is included in the chaperone package. If you need help, please contact your Jurisdiction Lead (JL) or the visa support team....

Eligibility for athletes is primarily determined by Jurisdiction Leads, who act as the definitive source for verifying which athletes qualify. The qualification criteria are based on results from national tournaments. Additional eligibility factors, such as age and other specific requirements, can be reviewed in detail at https://globalencounters.my...

This will be reviewed on a case-by-case basis. The team is currently evaluating the latest drop-off dates to ensure they do not impact the quality of installation. If you have not secured an appointment slot, please reach out to the appropriate contact for guidance, and we will do our best to accommodate where possible....

The GE team has partnered with a travel agency appointed by the Dubai Government to process visas for participants (athletes, artists, chaperones, and volunteers) and we are doing our best If you have not yet submitted your complete documentation to the visa team, please do so immediately to avoid any delays....

All rules and equipment specifications follow pre-defined guidelines available on the GE Festival website. Orientation calls with sports leads will address specific questions before the event....

Player numbers for all team sports will be assigned by the Organizing Team and cannot be requested....

Festival Passes are included in the Participant package, so you only need to purchase passes for family members. You can also purchase additional event tickets like concerts through the portal. If you encounter technical issues or need to remove extra people from your cart, contact the support team for assistance....

Ticketing portal is now live, you will be able to log in to view detailed information on ticket pricing, availability, and seating options for concerts....

Yes, there is a possibility that others will also be staying at the hotels....

Visa assistance is provided for participants from designated countries (Pakistan, Bangladesh, Syria, Afghanistan, Iran and Tajikistan). Refugees should consult immigration authorities in their host countries regarding travel document validity. We are unable to provide visas for those who do not have a passport....

Participants who requested financial aid or official accommodation will be contacted with details. If you have not received information, please reach out to your local leadership or the financial aid team. For travel, participants are responsible for their own arrangements unless otherwise notified....

The JG sport teams will supply equipment necessary for general sports operations (e.g., balls, tape for cricket, shuttlecocks). However, unless otherwise specified by your Jurisdiction Leads, participants must bring their own personal equipment (e.g., shoes, shin guards, bats, rackets)....

No, there are no designated areas like locker rooms for teams to congregate at the venues before games....

The rules for each sport can be found here: https://globalencounters.my.canva.site/pdg#jg-rules-and-standards....

Yes, we will be showcasing the match kits during the athlete orientation calls....

While sports-specific equipment will not be provided, massage therapists will be available in the Athlete Lounge. Advance booking will be required to access these services. These are meant for general recovery and well-being, not injury treatment....

The Global Encounters Festival aims to celebrate global Ismaili talent through sports and arts. Financial decisions prioritize creating accessible, memorable experiences while balancing community welfare initiatives....

No, financial aid will not be offered to volunteers and staff. It is expected that those who have already decided to attend can choose to volunteer....

The official currency of the UAE is the Emirati Dirham (AED). While some places may accept USD, it is best to carry AED for ease of use. Cash is readily accessible through ATMs and banks. Currency exchange services are available at exchange kiosks and banks throughout the city....

Athletes can select events to attend by viewing the program brochure at  https://www.gefestival2025.ismaili/site/overview . While precise sport schedules are still pending, they will also be made available on this website once finalised....

Yes, you can use your country mobile number in Dubai by enabling international roaming through your mobile service provider. Charges may apply However WIFI will be available at your hotel and at Dubai World Trade Center for your convenience...

Participants are expected to show respect for local customs and traditions. Dress modestly  Be respectful in your attire and wear your uniform when participating in your event. Pack accordingly for both formal and casual festival activities. Refer to the participant guide for dress code details....

If the chaperone is family - minimum 21 years.  If the chaperone is non-family - minimum 25 years....

We will try and accommodate based on what the schedule allows, after which point you will forefeit your matches....

For detailed pricing, please refer to https://dubaihotels2025.com/a-and-a/verify....

Reservations will open simultaneously with the general Jamati registration. You can book up to 10 seats at a time, allowing you to accommodate up to 10 people in your party....

Rooms are assigned upon payment. Requests can be made at check-in but are subject to availability....

Food for artists and athletes will be provided in the dining hall and lounge. Any additional purchases from restaurants around DWTC or other venues will need to be paid for individually. ...

Yes, tournament brackets will be available on Klubsoft and the official website....

No, breakfast will be served during specific timings only....

The schedule is designed to prevent conflicts, with athletes participating in only one sport and scheduled for one match per day. If a scheduling conflict does occur, athletes should immediately contact their respective sports lead....

Yes, there will be live streaming through The Ismaili TV. We are planning to broadcast the following events: Opening/Closing ceremonies, IPAS shows, medal ceremonies and final matches for Football, Volleyball, Throwball, Basketball and Cricket. The categories that will be broadcasted will be published at a later date....

Yes, participant minors must be accompanied by their chaperone to attend the IPAS shows. Chaperones for participants aged 14 and under will be provided with a ticket to ensure they can sit with the minor. For older participants, chaperones will need to purchase their own ticket. Additionally, a designated area outside the event space will be availab...

Yes. Members of multi-faith families are most welcome to attend the GE Festival and are encouraged to volunteer as well....

All artists and athletes under 18 years of age as of 15 July 2025 must be accompanied by a chaperone during the GE Festival at all times....

Hotels are well-equipped to handle large groups, but patience is important during the check-in process....

A lost and found service will be available at all venues for personal items and sports equipment that have been found. These items will be collected and brought to a central location at DWTC. Artwork, however, will be housed in the designated gallery space and will not be routed through the lost and found. We are currently developing policies on how...

Transportation will be provided from the airport to designated hotels, from hotels to DWTC, and from DWTC to any outdoor sports venues as required. No specific arrangements will be based on individual flight arrival times....

Yes, gold, silver, and bronze medals will be given for all sports, including virtual ones....

Only athletes will receive medals....

Schedules will be posted on the GE app, and can also be found on the electronic signboards (TVs) in DWTC and the hotels....

Tickets for the following events will be included in the Participants Package:  Opening Ceremony  Closing Ceremony  International Performing Arts Showcase Ticket  Workshops/Masterclasses Access...

No, the check-in process will follow the hotel’s standard procedure at the reception desk....

Buses are for artists and athletes and their accompanying family members staying in the same accommodations. Plans for spectator transportation are still under consideration....

The registration team will share travel itineraries with airport volunteer teams who will assist artists and athletes upon arrival....

Quiet hours vary per hotel. Please refer to the hotel’s website for specifics....

Yes, parking will be available. Specific details regarding costs should be confirmed with the hotel....

Yes, all participants, including athletes, coaches, and chaperones, receive a welcome bag....

No, room availability is on a first-come, first-served basis....

Amenities vary among hotels, please refer to specific hotel websites for details....

During the month of July, Dubai typically experiences hot and humid conditions. Temperatures may reach 45°C (113°F) and humidity levels are often over 90%. Although most of the Festival activities will take place indoors with climate control, we advise participants to be cautious when outdoors. It is important to drink plenty of water to stay hydrat...

All registration information for qualified athletes and artists is submitted to the registration portal by Jurisdiction Leads. If there are any issues with access to registration, individuals should immediately contact their JL to address and correct the error. Given that JLs are responsible for this data submission, it is expected to be accurate....

Yes, DWTC and other venues will have good signage, and our marketing and IT teams are ensuring that navigation is straightforward....

Athletes are responsible for their own sports equipment. For transportation arrangements, please coordinate with your Jurisdiction Leads (JLs)....

Artists will be informed about the schedule and event locations through multiple channels, including post-registration orientation calls, direct communication from Artist Liaisons, and updates on our social media platforms....

For attendees who require chaperones but cannot share a room due to cultural rules, arrangements will be made with hotels to provide adjacent or neighboring rooms. This is primarily for the safety and comfort of minors....

Yes, athletes should bring their own specific equipment like rackets or balls. Detailed information about equipment by sport can be found https://globalencounters.my.canva.site/pdg#jg-rules-and-standards....

Participants are responsible for obtaining their own health and travel insurance. The Festival fee does not include insurance coverage for injuries....

Yes, there are specific hotels that are dedicated for participants while others are dedicated for the wider Jamat. However, the participant may choose to stay in a non-participant hotel with their family....

There will be a dedicated desk with GE representatives to assist you; however, the official check-in must be done through the hotel’s main reception to comply with Dubai's security laws, which require a photocopy of your passport....

Complimentary services vary per hotel. Please check with the hotel website....

The term ‘participants’ includes artists, athletes, chaperones, and coaches. Please note that choreographers are considered as coaches and should register under the coach category....

Early breakfast is requested but may vary by hotel. If missed, artists and athletes will need to order separately....

Yes, the Festival features scheduled gallery tours and artist spotlights. These sessions provide a unique opportunity for artists to present their work and share their insights and creative journey with attendees....

The artists and athletes lounge is located at the Dubai World Trade Centre (DWTC). This exclusive space is designed for participants to relax, recharge, fuel up with snacks, and network. It is accessible only to participants; however, chaperones are required to accompany youth. Throughout the Festival, there will be scheduled events in the lounge - ...

Performing artists will not receive complimentary tickets for friends and family. However, artists have been informed of the specific show they are participating in, and friends and family can purchase tickets for that show through the official ticketing platform....

If an athlete is unable to play due to injury, they will need to forfeit their match....

This will be managed by gallery staff. Artists will have an opportunity to review the placement of their artwork before the gallery opens and confirm installation specifications....

There are 14 hotels dedicated to artists and athletes....

Yes, Klubsoft will update all changes related to field and court assignments....

During the Opening Ceremony, also called “Garden of Nations, each jurisdiction will have 10-15 representatives who will march in and designate a flag bearer, Faanoos holder and cube holder. The remaining delegation will be seated with artists and athletes from their respective jurisdictions under the guidance of volunteers.  Once they march in, ther...

Yes, shuttle buses will be available 24 hours a day. The transportation shifts will last 6-7 hours, with four shifts per day....

Complimentary shuttle buses will be provided for artists and athletes. In addition to these buses, you may use public transportation or ride-sharing apps such as Uber and Careem to travel within Dubai....

To book your room, please use the invitation link provided after registration. You will need your member ID to continue with the booking at https://dubaihotels2025.com/....

We aim to implement live scoring where possible, so updates on Klubsoft will be instant. For all sports, final scores will be posted at the end of each match....

We recognise the environmental impact of the GE Festival and are committed to sustainability.  Our initiatives include:  1. Reducing plastic waste with a water wall for reusable bottles.  2. Partnering with vendors that meet sustainability criteria.  3. Engaging the community through sustainability challenges and education.  4. Offsetting direct emi...

If you are unable to attend due to entry restrictions, your matches may proceed in your absence in accordance with the festival guidelines. Please ensure you inform your Jurisdiction Lead (JL) as soon as possible....

Yes, all sports have designated scorekeepers and timekeepers. Team captains will sign off on the final scores before they are posted on the website via Klubsoft....

Artists are not provided with formal accommodations to sit next to their artwork and engage with visitors. However, they are welcome to do so on their own accord. Additionally, structured programmes are being planned to facilitate artist interaction with audiences....

All participants (artists and athletes) representing their jurisdictions will be participating in the parade - this includes coaches and chaperones. Due to time constraints a selection of 5-12 members of the delegation from each jurisdiction will partake in the parade...

Dubai International Airport is the primary international airport serving Dubai, and recommended for all travellers coming in for the festival. Other airports nearby include Sharjah and Abu Dhabi, which serve international travel....

We recommend taking pictures of your art before shipping. Each shipping company provides insurance. If your items are fragile, consider purchasing additional insurance. GE Festival is not responsible for transit damages....

Payment for your room is required at the time of booking. Please note that cancellation policies may vary by hotel....

There is no pre-booking option for buses; however, personal travel can be arranged using Uber or Careem apps....

We are organising a photoshoot for the artwork for the purposes of digital and print publications. Photos will be shared with artists, pending approval from the DOC....

Buses will depart once every hour from each location. If you miss your bus, please wait for the next available bus or use public transportation options such as Uber or Careem....

The GE Festival App will provide comprehensive detail for all programmes and activities taking place at the GE Festival....

The latest schedules will be continuously updated on Klubsoft. Initial schedules will be available before athletes arrive, exact timing to be determined....

Each participant can choose their preferred accommodation based on availability. There is no set division by sport or country; it is on a first-come, first-served basis....

1. IFF artists will work with the film programming team during compliance process to review the film and/or requests for change. 2. IPAS artists may enhance their performances, but any changes must remain substantially similar to the original concept. All modifications must be approved by the IPAS Show Team, and artists should coordinate this throug...

Each room can accommodate up to 2 adults over the age of 12, or two adults and two children up to twelve years of age. For more detailed information, please check the hotel portal using the following url: https://www.dubaihotels2025.com  ...

The IAG will be open from Day 1 after opening ceremonies to Day 8 until closing ceremonies. Packing up the art gallery and artworks will commence once normal operations have concluded on 27 July....

The amount the chaperones have to pay is $500 USD....

Athletes can view standings and score-related information through the central application, Klubsoft....

All qualified artworks shipped to Dubai will be displayed, even if the artist cannot attend due to unforeseen circumstances....

You can select events using the program brochure at this link:  https://the.ismaili/us/en/globalencounters/festival   Precise sport schedules will be updated on this site as well....

All vendors handling the artworks must have insurance covering potential damages. Insurance coverage for shipping to and from Dubai is the responsibility of the artist....

Yes, the Jubilee Arts team is planning a schedule of masterclasses, panels, and other events to foster collaboration between artists. Contact your Artist Liaison for details on how to register....

The confirmation of the exact number of seats will be assessed based on scheduling and peak travel times. For example, if we know there are several games that start in the morning, we will send larger buses in the morning....

Please contact your Jurisdiction Lead, as they are responsible for submitting all athlete information for registration....

All sports except golf, cricket, and track and field are played indoors....

Laundry services are not included in the rates and will vary depending on the hotel....

Delays will be communicated through the event management app, Klubsoft. We recommend checking the app or the Festival website periodically for the most current schedules....

This depends on hotel availability and their ability to accommodate such requests....

The hotels are approximately 20 minutes from the airport. Detailed maps and distances can be found on the Festival website....

Typically, hotels provide two keys. If lost, the hotel will verify your identity and issue a replacement....

Room allocation is managed by the hotel; however, you can request specific arrangements during check-in, subject to availability....

Yes, it is standard hotel policy to require a security deposit....

The check-in process requires presenting your passport at the hotel reception. The hotel will take a copy of your passport as part of standard procedure, and all fees are prepaid, simplifying your arrival experience....

Most sports events held at the DWTC will not have changing rooms. However, facilities for swimming will include changing rooms....

Yes, but you must adhere to the hotel's specific check-in and out times. Patience may be required during peak times....

Check-out is required....

Dubai operates in Gulf Standard Time (GST)....

ll selected hotels are strategically located within a 20-minute drive from the Dubai World Trade Centre (DWTC). Specific locations in relation to the venue are highlighted on the event portal....

Events will be in-person, with live viewings available. Attendance is free....

You can book your accommodation through this link: https://dubaihotels2025.com/a-and-a/verify. Once registered, you will have access to a range of hotels dedicated for participants as well as options available for the wider Jamat....

Yes, equipment lists by sport can be found here: https://globalencounters.my.canva.site/pdg#jg-rules-and-standards....

Bring a passport and a copy of your reservation....

For safety and security reasons, we kindly ask that athletes do not leave bags or equipment unattended in the lounges....

No, friends and family are not permitted access to the lounges....

Awards will be presented at the end of each final match. They will be presented by world-class athletes, dignitaries, country leadership of the winning team, and sports leads, although exact presenters are still to be determined....

Athletes are scheduled to play one match per day in one sport....

For medical emergencies, dial 998. For police services, dial 999....

Participants can book individual rooms at dedicated hotels. If you wish to stay near your team, each team member must book on the same day, subject to availability....

Planning ensures a vegetarian option at every meal, with fresh fruits, granola bars, and other snacks available throughout the day in the lounge....

Yes, it is included in the rates....

Athletes are encouraged to arrange their own practice sessions as needed. Please note that the Festival does not provide specific facilities for practice, so athletes should plan accordingly....

Athletes are scheduled to play one match per day. If an athlete qualifies for multiple events, such as singles and doubles, they will play one match in each event per day....

⁠Breakfast: Participants are responsible for their own breakfast. However, if you booked your accommodation through the GE portal at one of our partner hotels, breakfast is included in your reservation. Missed Breakfast: For athletes who miss breakfast, snack bags will be available at the venues. ⁠⁠⁠Lunch & Dinner: Participant meals will be serv...

You can access the Online Programme Guide on any device, including smartphones, tablets, and computers, by visiting the official GE Festival website at https://the.ismaili/globalencounters/festival...

No, the participation fee does not include visa, travel, and accommodation expenses....

Security personnel will monitor visitor flow to ensure the safety of visitors and artworks. Dubai World Trade Centre and the GE Festival Safety teams will ensure no unauthorised access during closed hours....

We are currently exploring options to enable artists to sell their submitted work during the Festival. Details on how sales will be handled will be communicated to the artists as they become available....

Art insurance covers the artwork during transit, storage, and exhibition. Jubilee Arts ensures insurance for storage and exhibition. Artists are responsible for insurance during transit to and from Dubai....

The Art Shipping & Handling Vendor will manage the safe transportation and storage of all artwork. Upon arrival, each piece will be carefully inspected for any damage, documented with photographs, and, where applicable, restoration services will be offered....

Art will be organised based on the curatorial narrative put forth by the Lead Curator. The curator will consider the subject, materials, and media to tell a broader narrative related to the theme and reflection outcomes....

Each film will be screened at least two times. Additionally, films will be available on-demand on the Festival virtual platform for the whole Jamat....

Yes, seat reservations are required to watch films at the Festival. You can reserve your tickets through the official Festival app....

Participants who pay the registration fee enjoy a range of exclusive benefits, including:  Access to special transportation and food and beverage packages.  Travel and health insurance coverage.  Special ticketing options and designated seating at opening and closing ceremonies.  A welcome package tailored to enhance their festival experience.  Nume...

No, films that have been submitted to previous Regional, National, or International Jubilee Arts Film Festivals may not be submitted again....

No, films that have been submitted to previous Regional, National, or International Jubilee Arts Film Festivals may not be submitted again....

We are currently developing contingency plans to address any technical issues that may arise during performances or screenings. Details on how these situations will be handled will be shared with participants once the plans are finalised....

Artists are responsible for bringing their own instruments if they are easily transportable. For larger instruments that are difficult to travel with, such as pianos or drums, these may be provided at the Festival venue. Artists should work with their Artist Liaison to specify their needs in advance to ensure the proper arrangements can be made....

No, they will not be. Each show will be a unique experience....

If you miss your performance time you will not receive another slot. Therefore it is crucial to arrive at the designated time....

Artists will receive the following rehearsal opportunities:   Offstage Rehearsal: One scheduled 60-minute offstage rehearsal. Artists will have the ability to schedule additional offstage rehearsal Stage Rehearsal: One scheduled rehearsal on stage to block, program, check technical elements, and run through the performance. Tech Rehearsal: One full ...

No, they will not be. Each show will be a unique experience....

Artists will be assigned an arrival time (“call time”) to ensure they have adequate time for preparation, including hair and makeup. While space will be available for final touch-ups, artists are expected to arrive dressed in their costumes....

Only performers and designated chaperones will be allowed backstage. Family members and friends must remain in their seats in the audience area....

Yes. The compliance team may request costume changes if outfits do not meet the event’s criteria. Performers should be prepared to make adjustments if necessary....

You may continue from where you have left off....

Each respective jurisdiction will select between 5-12 members to partake in the parade to ensure a diverse representation of their Jamat. This selected delegation will be different for the Opening and Closing ceremonies....

Artist check-in will take place at the Dubai World Trade Centre (DWTC). The exact location within DWTC is still to be determined. Once finalised, Jubilee Arts will share this information with artists via newsletter and through the Artist Liaison channels....

You are welcome to take personal photos, but please keep in mind that recording equipment might be restricted at some events. Please refer to the official policies which will be shared during Festival registration....

All participants will be guided by the ushers to sit with their respective jurisdictions during both the Opening and Closing Ceremonies....

Yes, coaches will be present during the ceremonies....

Please see the GE Festival brochure https://globalencounters.my.canva.site/ge-festival-programme-brochure which details all the programmes at the GE Festival, including the Global Village....

If Chaperone is Family - Min 21 years  If Chaperone is non-family - Min 25 years...

Speak to your Jurisdiction Lead who can take your concerns to the Festival Programming team....

We are planning to show artist & athlete profile highlights and will have a studio on the ground where we will conduct interviews and other programmes. Some of these will be live streamed on Ismaili TV....

Yes, there will be live streaming through The Ismaili TV. We are planning to broadcast the following events: Opening/Closing ceremonies, IPAS shows, medal ceremonies and final matches for Football, Volleyball, Throwball, Basketball and Cricket. The categories that will be broadcasted will be published at a later date....

All event times and locations will be published on the Festival website. We encourage participants and attendees to regularly check for the most up-to-date information....

Although events are not mandatory, we highly encourage participants to attend as many events as possible as it allows for greater collaboration with the Jamat....